Full job description

Key ResponsibilitiesVendor Sourcing & Supplier Management

• Research, identify, and evaluate potential vendors and suppliers.
• Develop and implement effective procurement and sourcing strategies.
• Build and maintain relationships with reliable and cost-effective suppliers.
• Evaluate supplier quotations, proposals, and commercial terms.
• Prepare vendor comparison reports and obtain necessary approvals from Finance and Accounts before purchases are finalized.
• Negotiate pricing, contracts, payment terms, and delivery schedules to achieve the best value for the company.
• Coordinate with engineering, project, and operations teams to understand technical specifications and procurement requirements.
• Monitor supplier performance and maintain an approved vendor database.

Procurement Operations

• Manage day-to-day procurement activities and purchasing processes.
• Prepare and issue purchase orders in accordance with company procedures.
• Track purchase orders and ensure timely delivery of materials, equipment, and services.
• Monitor inventory levels and initiate procurement requests as required.
• Ensure purchased materials meet project specifications, quality standards, and approved requirements.
• Coordinate with warehouse and site teams regarding material receipt, storage, and handling.
• Resolve procurement-related issues involving suppliers, deliveries, and material shortages.

Documentation & Reporting

• Maintain accurate procurement records, including vendor details, purchase orders, quotations, pricing, and contracts.
• Update procurement databases with purchase information, delivery schedules, and invoice details.
• Ensure timely submission of supplier documentation to Finance and Accounts for processing.
• Prepare procurement reports, cost analyses, savings reports, and budget tracking summaries.
• Monitor procurement KPIs and identify opportunities to improve efficiency and reduce costs.
• Prepare monthly procurement progress reports for assigned projects and management review.
• Maintain organized records of all procurement-related correspondence and documentation.

Requirements

• Minimum 4 years of proven experience in procurement, purchasing, or supply chain management, preferably within the landscaping, construction, or engineering industry.
• Strong negotiation, supplier management, and commercial evaluation skills.
• Good understanding of budgeting, cost control, and procurement best practices.
• Proficiency in Microsoft Office applications, particularly MS Excel.
• Experience working with procurement software and ERP systems is an advantage.
• Strong analytical, organizational, and documentation skills.
• Excellent attention to detail and ability to work effectively under tight deadlines.
• Strong communication and coordination skills with internal teams and external suppliers.
• Bachelor’s Degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• UAE experience is preferred.
• Immediate joiners will be given preference.

Job Type: Full-time