Full job description

Client Office Admin cum Document Controller – Building Construction Projects, Arjan (near to Miracle Garden), Dubai.

We are seeking a highly organized and detail-oriented Client Office Admin cum Document Controller to support the Client Projects Manager in the execution of building construction projects

Key Responsibilities:

1. Document Control

• Manage and maintain all incoming and outgoing project documents (drawings, technical submittals, correspondences, etc.).
• Ensure all documents are properly logged, distributed, and archived in accordance with project document control procedures.
• Maintain document numbering systems and file naming conventions.
• Track and monitor document revisions, approvals, and transmittals.
• Handle confidential documents and ensure security of sensitive information.

2. Office Administration

• Provide administrative support to the client’s project management and site teams.
• Coordinate office communications, schedules, and meetings.
• Handle incoming emails, and correspondence on behalf of the client office.
• Assist in preparing letters, reports, and presentations.

3. Coordination & Reporting

• Liaise with consultants, contractors, and internal departments to ensure timely document exchange and response.
• Assist in preparing project progress reports, document logs, and meeting minutes.
• Follow up on pending approvals, submissions, and correspondence.

Qualifications & Skills:

• Minimum 3–7 years of experience in document control and administrative roles within the building construction industry (client-side or consultancy preferred).
• Knowledge of document control systems.
• Excellent organizational skills and attention to detail.
• Proficient in MS Office.
• Strong communication and coordination skills.
• Ability to work independently and handle multiple tasks under tight deadlines.

Note:
Only candidates with relevant experience as an Admin or Document Controller in building construction projects will be considered.