Full job description

We’re Hiring: Administrative Coordinator

We are looking for a proactive, organized, and ambitious individual to join our growing team. This is a dynamic role for someone who enjoys variety, takes initiative, and wants to grow with the company. You will work closely with the Project Manager and play a key role in the daily operations of the business.

Key Responsibilities

• Communicate with clients via phone, email, and WhatsApp.
• Receive, process, and follow up on customer inquiries.
• Prepare estimations and quotations for customers using the Zoho system.
• Organize schedules, meetings, appointments, and project timelines.
• Support the Project Manager with day-to-day coordination and operational tasks.
• Coordinate with office staff, drivers, suppliers, subcontractors, and site teams to ensure projects run smoothly.
• Manage company documents, project records, and administrative files.
• Assist with purchasing, supplier communication, and material coordination.
• Support basic bookkeeping tasks, including tracking company expenses and operational costs.
• Assist with social media posting and basic marketing coordination.
• Maintain accurate records and ensure company procedures are followed.
• Handle general office administration and a variety of multitasking responsibilities to support the business.

Who We’re Looking For

• Excellent communication and organizational skills.
• Strong multitasking and time management abilities.
• Proactive, resourceful, and able to work independently.
• Detail-oriented with a high level of accuracy.
• Comfortable working with Microsoft Office and online business systems (experience with Zoho is an advantage).
• Experience with estimations, bookkeeping, administration, or project coordination is a plus but not essential.
• A quick learner who enjoys taking on new challenges and responsibilities.