Key Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Schedule, organize, and coordinate meetings, conferences, and events.
• Prepare agendas, presentations, reports, and meeting minutes.
• Screen phone calls, emails, and correspondence, responding or forwarding as appropriate.
• Maintain confidential files, records, and documents.
• Coordinate communication between board of directors, departments, clients, and external stakeholders.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Handle expense reports, invoices, and other administrative documentation.
• Recharge Salik, Parkin, etc and keep track.
• Organize office operations and maintain efficient filing systems.
• Assist in planning and executing company events and executive functions.
• Support special projects and perform additional administrative duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Proven experience as an Executive Secretary, Executive Assistant, or in a similar administrative role.
• Must have knowledge and experience of ADVANCED Microsoft Word, Excel, PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of integrity and ability to maintain confidentiality.
• Ability to work independently and prioritize multiple tasks.
• Strong attention to detail and problem-solving skills.

Preferred Competencies

• Ability to work under pressure and meet deadlines.
• Strong analytical and organizational abilities.
• Professional appearance and demeanor.
• Adaptability and flexibility in a dynamic work environment.
• High level of accuracy and attention to detail.

Working Conditions

• Full-time office-based position.
• May require occasional overtime to support executive schedules.
• Frequent interaction with internal and external stakeholders.
• Regular use of office equipment and computer systems.

Pay: AED4,000.00 – AED5,000.00 per month