Full job description

Office Assistant – Kitchen Equipment CompanyJob Summary

We are looking for a hardworking and organized Office Assistant to support the daily administrative and sales operations of our kitchen equipment company. The candidate will assist with customer inquiries, quotations, invoices, documentation, coordination, and general office activities.

Key Responsibilities

• Handle daily office administrative and clerical tasks.
• Answer customer calls, emails, and inquiries professionally.
• Prepare quotations, invoices, purchase orders, and delivery documents.
• Maintain customer and supplier records.
• Enter and update sales and product information in the system.
• Coordinate with sales, warehouse, purchasing, and delivery teams.
• Follow up on quotations, orders, deliveries, and customer requirements.
• Prepare and organize product-related documents and price lists.
• Assist in preparing reports and maintaining Excel sheets.
• Maintain proper filing of company documents.
• Monitor office stationery and other administrative supplies.
• Coordinate with suppliers and customers when required.
• Receive visitors and provide general office support.
• Assist the management and sales team with daily administrative requirements.
• Perform other duties assigned by the management.

Requirements

• Previous experience in office administration is preferred.
• Experience in a kitchen equipment, trading, contracting, or related company is an advantage.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Good written and verbal English communication skills.
• Strong organizational and follow-up skills.
• Ability to handle multiple tasks and meet deadlines.
• Good attention to detail and accuracy.
• Professional attitude and good communication skills.
• Knowledge of quotations, invoices, purchase orders, and basic documentation is preferred.

Key Skills

• Office Administration
• Data Entry
• MS Excel & Word
• Customer Coordination
• Quotation & Invoice Preparation
• Order Follow-up
• Document Control
• Filing & Record Keeping
• Supplier Coordination
• Sales Support