Job Summary

We are seeking a detail-oriented, proactive, and organized Procurement Assistant to support our purchasing and procurement operations. The successful candidate will assist with sourcing suppliers, obtaining quotations, preparing purchase orders, maintaining accurate procurement records, and ensuring the timely delivery of goods and services.

The ideal candidate should have previous experience as a Purchasing Assistant or in a similar procurement-related role, possess good English communication skills, demonstrate strong work ethics, and be able to work effectively as part of a team.

Key Responsibilities

• Assist in sourcing and evaluating suppliers based on price, quality, availability, and delivery terms.
• Obtain and compare quotations from suppliers and service providers.
• Prepare and process purchase orders accurately and efficiently.
• Maintain and update supplier information, purchasing records, and procurement documentation.
• Monitor purchase orders and follow up with suppliers to ensure timely delivery.
• Coordinate with internal departments to understand and fulfill purchasing requirements.
• Liaise with vendors to resolve discrepancies, delays, shortages, or delivery issues.
• Assist with supplier relationship management and contract administration.
• Support inventory and stock-related purchasing requirements.
• Ensure compliance with company procurement policies and procedures.
• Assist in preparing procurement reports, budgets, cost comparisons, and analysis.
• Perform other purchasing and administrative duties as assigned by the Procurement Manager.

Requirements

• Previous experience as a Purchasing Assistant, Procurement Assistant, or in a similar procurement role.
• High school diploma or equivalent required.
• An Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field is preferred.
• 2–3 years of experience in purchasing, procurement, or a related administrative role.
• Experience with procurement or ERP software such as Odoo, Jiffy, or similar systems is an advantage.
• Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Good command of written and spoken English.

Key Skills and Competencies

• Strong organizational and time-management skills.
• High level of attention to detail and accuracy.
• Good communication and negotiation skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and follow-up skills.
• Positive attitude and strong work ethic.
• Reliable, proactive, and willing to learn.
• A strong team player who can work effectively with different departments and suppliers.

Work Environment

• Primarily warehouse-office based at KEZAD, Abu Dhabi.
• May require occasional supplier visits when necessary.
• May involve occasional overtime to meet business and procurement deadlines.