About the Role:
We are looking for a friendly, organized, and reliable Receptionist to manage our front desk and provide administrative support to the team.

Key Responsibilities:

• Greet and assist visitors and clients in a professional manner
• Answer, screen, and forward phone calls
• Manage incoming/outgoing mail, couriers, and deliveries
• Maintain office supplies and place orders as needed
• Schedule appointments and manage meeting room bookings
• Handle basic data entry, filing, and document management
• Support HR/admin tasks (attendance tracking, visitor logs, etc.)
• Managed visa applications, renewals, cancellations, and related documentation.
• Coordinated employee and company vehicle registrations, renewals, insurance, and traffic-related procedures.
• Managed JAFZA gate pass applications, renewals, and cancellations
• Managed flight ticket bookings, changes, cancellations, and travel arrangements for employees , Managers, company visitors.
• Basic knowledge of applying for international visas, including document preparation, application procedures, appointment scheduling, and follow-up with visa centers and embassies.
• Maintain a clean and organized reception area
• Preparing coffee and tea for managers, guests, and visitors as needed.
• Some light cleaning and tidying
• Strong multitasking ability with the capability to handle multiple administrative tasks, prioritize workloads, and meet deadlines efficiently.

Requirements:

• Prior experience in a receptionist or admin support role preferred
• Good communication skills in English (additional languages a plus)
• Proficient in MS Office (Word, Excel, Outlook)
• Well-organized, presentable, and punctual
• Ability to multitask and handle a fast-paced environment
• UAE experience