Full job description

Job Description:

Key Responsibilities

• Invoicing & Documentation
• Prepare accurate customer invoices and ensure timely dispatch.
• Verify supplier invoices against purchase orders and delivery notes.
• Maintain up-to-date records of receivables and payables.
• Assist in reconciling supplier and customer accounts.
• Supplier & Customer Communication
• Act as the primary contact point for suppliers and customers regarding orders, payments, and deliveries.
• Follow up with customers for outstanding payments as per credit terms.
• Address supplier or customer queries promptly and professionally.

· Supply Chain Management

• Arrange and monitor shipments (local & international), ensuring compliance with regulations and documentation requirements.
• Coordinate with freight forwarders, couriers, and customs agents for smooth deliveries.
• Track shipments and proactively communicate updates to stakeholders
• Oversee the procurement process, ensuring timely availability of materials.
• Optimize supply chain efficiency and reduce costs while maintaining quality standards.
• Financial & Payment Follow-Ups
• Follow up on payments with customers to ensure timely collections.
• Coordinate with finance teams for smooth transaction processing.
• Sales & Purchase Reporting
• Prepare and maintain sales and purchase reports for management review.
• Analyze trends and provide insights for process improvements

Education & Experience:

· Bachelor’s degree in Business administration or a related field.

· Proven experience (2+ years) in administrative roles with exp in exports documentation is must.

· Strong negotiation and communication skills.